The Company Secretary at the client plays a crucial role in ensuring that the client operates in compliance with legal and regulatory requirements, as well as best practices in governance. Responsibilities include maintaining statutory records, advising the Board on governance matters, and coordinating annual Governance Code reviews. The role also involves supporting Board and committee meetings, managing communication between stakeholders, and ensuring accurate record-keeping of decisions and policies.
Key duties of the Company Secretary include ensuring compliance with the Charities Governance Code and relevant laws, maintaining the Governance Handbook and policies, and filing statutory returns with the CRO and Charities Regulator. The role also involves supporting Board and committee meetings by scheduling, preparing agendas and papers, recording minutes, and tracking follow-up actions. Additionally, the Company Secretary assists with the Annual Report and Financial Statements, maintains statutory registers, and manages communication between the Board, management, and stakeholders on governance matters.
Overall, the Company Secretary position at the client is essential for maintaining good governance practices within the organization. By overseeing compliance, supporting Board and committee meetings, and managing communication and record-keeping, the Company Secretary plays a key role in ensuring that the client operates effectively and in line with legal requirements and best practices in governance.